See every event’sprofit before youraccountant does.
Load-in is a system for event production companies. Quotes, inventory, crew, vans, settlement and finance all connect. Enter something once and nobody has to retype it.
Scroll downYou see this number right after the show. Not three months later from your accountant. Your own gear is costed through depreciation, so the profit matches reality.
From enquiry
to settlement. No Excel.
The job lives in one place, from the first quote to the last invoice. Load-in tracks what’s missing and suggests the next step itself. Seven steps of one event:
Finally know
what makes you money.
Most event companies only learn their real result from the accountant, months after the fact. Load-in shows it as you go: per event, per month, per client and for every piece of gear in the warehouse.
- 2 events instead of the usual 6. Event profit just €4,160.
- Overheads keep running. €5,680 for rent, vans and the office.
- Annual insurance is spread out. €380 a month, not all at once.
Gear payback: how many times it has earned back its depreciation over the same period. An LED wall that earns double is a good investment. A desk sitting on the shelf, less so. You’ll see it before you buy the next one.
Profit per client: revenue, event costs and the hours your producers spent on them. You’ll see who pays off and who gets your time for free.
Not another system nobody looks at.
Events in the calendar in one click. Dates, venue, crew and vans right in the calendar entry. Invites for the crew, and an alert when someone declines.
A folder that moves itself. Quote → Production → Awaiting invoice → Invoiced → Closed. PDFs, invoices and receipts right inside.
No more retyping. The invoice request to your accountant, PDF attached, goes out once you’ve checked it. Crew timesheets load from Sheets every morning.
Load-in never writes to Google on its own, only when you click on a job. You always confirm deletions, and folders only ever go to the bin.
Things Excel can’t handle.
- 01Inventory that knows the datesItem reservations, variants, item condition and flight case contents. When dates overlap, you know what to hire in.
- 02Packing list on your phonePack by ticking items off at the shelf. Total weight for the van and a CMR for the haulier as a PDF.
- 03Crew and vans without clashesWho goes, in which van and for how many days. You see a clash before it happens.
- 04One “Missing:” lineVan, purchase order, invoice, settlement. The overview sorts it by urgency.
- 05Everyone sees what they needWarehouse staff don’t see prices, producers don’t see company results. Admins see who changed what.
- 06Margins on subcontractingSupplier items in the price list, purchase prices included. For every event you know what you made on hired-in gear.
- 07A stage worked out in a minuteEnter the size and height. Load-in counts decks, legs, steps, skirting and carpet, and draws the plan. Straight into the quote and the packing list.
- 08Storage for clientsClients’ gear in your warehouse, by the pallet. Each month’s order creates itself, so no month goes unbilled.
- 09Wherever you areIn the browser and on your phone as an app. Nothing to install.
Every event company runs differently.
We set Load-in up around the way you work: your price list, your inventory, your logo on the PDFs, and only what you’ll actually use.
From Excel to Load-in with no downtime.
- 01
Demo
On a demo company you see a whole event, from quote to profit. You tell us what you do differently.
- 02
Your data
We move your price list and inventory over from your spreadsheets, add suppliers, clients, crew and vans, and connect your Google.
- 03
Side by side
New events go into Load-in; jobs already running finish the old way. Anything that doesn’t fit, we adjust as we go.
- 04
Load-in only
From the agreed date the whole company runs on Load-in and finance fills up with real numbers.
We’ll show you
on your own event.
In 45 minutes we’ll run one of your typical events through Load-in and talk about what you’d need done differently. Pricing depends on scope.